Department: Human Resources

Location: Lausanne, Switzerland

Contract Type: Internship (12 months)

Activity Level: 100%

Entry Date: 16.08.2023

Deadline to apply: 01.06.2023

Human Resources are constantly developing and implementing new strategies to support the IOC’s evolution and growth. Are you interested in being part of it and sinking your teeth into something new and exciting? Do you thrive on the thrill of a busy working environment which is challenging yet rewarding? Are your great at multitasking and keeping track of several tasks and projects? If this sounds up your street, then we would like to hear from you!

Mission

• Support the Talent Management Team in Learning & Development as well as Talent Acquisition functions
• Contribute to the unit and organisation’s strategy by performing diversified tasks and duties as assigned by the Head of Talent Management 

Main Responsibilities

Learning & Development

• Work closely with the Head of Talent Management to develop online modules to facilitate the onboarding/development of new employees and staff
• Provide first-hand support to users for the Learning Management System (LMS) by 
• Answering staff queries
• Managing online registration for staff
• Creating new courses description as dictated by line manager
• Provide follow-up analysis of the KPIs of all completed trainings to evaluate and measure satisfaction and results to improve services.
• Support the Talent Management Team with financial and administration activities
• Processing invoices for the team
• Raising purchase orders
• Adding suppliers to database
• Contract management with external suppliers (drafting contracts and coordinating with suppliers) 
• Coordinate logistics of training events, track participation and become the point of contact for participants as necessary
• Provide first-hand support to users for the performance management cycle by
• Answering staff queries
• providing technical assistance
• managing tasks in various projects

Recruitment

• Assisting the Talent Acquisition Team with the logistics for interviews with both hiring managers and candidates in Switzerland and/or abroad
• Organizing interviews by communicating with candidates and internal stakeholders to prepare them for their interviews
• Assisting with correspondence and filing depending on the procedure in place and various administrative tasks
• Coordination with external agencies
• Preparing and position job ads on recruitment websites
• Support with administrative tasks for the team
• Contract management with external suppliers (drafting contracts and coordinating with suppliers)
• Keeping minutes at internal meeting
• Raising purchase order
• Processing invoices for the team
• Interact directly with candidates and internal staff to respond to their enquiries on recruitments and spontaneous applications
• Providing support with ongoing recruitment projects to improve our recruitment process
• Provide follow-up analysis of the KPIs of completed and ongoing recruitments to evaluate and measure satisfaction and results to improve services.

Our Requirements

• University qualification, HEG with HR option or equivalent HR qualification.
• Prior admin experience in a challenging environment would be a plus.
• Familiarity with teamwork, in terms of both managing the flow of files and communicating with colleagues.
• Digitally savvy and ability to extract statistics and data for tracking and presentation would be an asset 
• Ability to work remotely and autonomously as needed
• Experience working with multiple stakeholders / managers would be a plus
• Recognised and appreciated know-how and manners when dealing with personalities.
• Knowledge of the world of sport would be a plus.
• Complete familiarity with IT software (Word, Excel, PowerPoint, Microsoft Word etc.)
• Fluent in French or English with command of the other language

Come and join an organisation where the spirit of inclusion, gender equality and diversity is embedded in its DNA and which focuses on what unites us – a passion for sport and its values. Work in a flexible and rewarding environment which offers competitive employee benefits and numerous incentives to live a sustainable, healthy and active life. By joining us, you become part of the Olympic Movement and help to build a better world through sport. You will have the opportunity to work with people of more than 70 nationalities.